Job Details

DESCRIPTION

We are looking for a talented Parts Operations Administrator to join our team specializing in Logistics for our Cummins Inc. facility in Portland, OR.

Job Summary:

Under direct or close supervision, enter data into a database or other computerized system to maintain up-to-date stock/inventory and training records; retrieve stored information to respond to enquiries (for example on inventory levels or delivery schedules.) Perform other routine administrative activities according to the organization's established procedures. These activities may include responding to customer escalations, order allocation, part profile & inventory records; preparing reports, training operators, customs compliance processes, domestic and international transportation related procedures and completing forms (receipt, transfer, delivery, dispatch, etc.)

In this role, you will make an impact in the following ways:

Health, Safety & Environmental (HSE)

• Immediate Hazard Reporting: By stopping work and reporting major injury hazards immediately, you ensure a safer work environment for everyone.

• Proactive Incident Reporting: Reporting any work-related injury, illness, incident, or hazard helps in identifying and mitigating risks promptly.

• Compliance with Standards: Adhering to HSE standards, policies, procedures, and regulations ensures that all operations are conducted safely and responsibly.

• Use of PPE: Utilizing appropriate personal protective equipment (PPE) minimizes the risk of injury and promotes a culture of safety.

• Promoting Interdependence: By looking out for one another, you foster a supportive and collaborative work environment.

• Hazard Correction: Correcting hazards within your control and capabilities helps in maintaining a safe workplace.

• Environmental Awareness: Recognizing how your work impacts the environment and working to minimize negative effects contributes to sustainability.

• Engagement in Training: Participating in HSE training ensures you are well-informed and prepared to handle safety and environmental challenges.

Quality

• Adherence to Procedures: Following standard work, work instructions, and established quality procedures ensures consistency and reliability in operations.

• Issue Raising: Raising issues to minimize cost and quality exposures helps in maintaining high standards and reducing waste.

• Quality Checks: Performing quality checks for damage and discrepancies between goods and invoices ensures accuracy and customer satisfaction.

• Non-Conforming Material Identification: Identifying and controlling non-conforming materials prevents defective products from reaching customers.

Delivery

• Efficient Goods Handling: Receiving, sorting, labeling, packaging, and storing goods accurately optimizes warehouse space and improves efficiency.

• Competent Equipment Operation: Operating manual and automated equipment to pick, pack, and ship products per customer expectations ensures timely and accurate deliveries.

• Core Work Skills: Demonstrating high competency in core work skills contributes to overall productivity and quality.

• Cycle Time Adherence: Working at the required cycle time or defined engineering standard ensures operational efficiency and meets production targets.

Teamwork

• Effective Communication: Communicating effectively with your team and support teams fosters collaboration and smooth operations.

• Continuous Training: Completing training in line with business requirements keeps you updated and skilled.

• Process Improvement Participation: Actively participating in ways to improve quality, safety, process, material flow, and employee development drives continuous improvement.

• Work Area Maintenance: Maintaining a clean and orderly work area, including routine housekeeping and machine cleaning tasks, ensures a safe and efficient workspace.

• Flexibility and Miscellaneous Duties: Remaining flexible and performing other duties as required to meet business goals demonstrates adaptability and commitment.

• Equipment Maintenance Collaboration: Working with peers, skilled trades, and support staff to maintain and identify equipment in need of repair ensures operational reliability.

RESPONSIBILITIES

To be successful in this role you will need the following:

Collaboration

• Build Partnerships: Actively seek opportunities to collaborate with colleagues, departments, and external partners to achieve shared objectives.

• Teamwork: Foster a cooperative environment where ideas and resources are shared to enhance collective performance.

Communication

• Effective Communication: Tailor your communication style to suit different audiences, ensuring clarity and understanding.

• Multi-Mode Communication: Utilize various communication channels (e.g., email, meetings, reports) to convey information effectively.

Customer Focus

• Customer Relationships: Develop strong relationships with customers by understanding their needs and delivering solutions that meet or exceed their expectations.

• Customer-Centric Solutions: Focus on creating and implementing solutions that prioritize customer satisfaction and loyalty.

Decision Quality

• Timely Decisions: Make informed and timely decisions that propel the organization forward.

• Problem-Solving: Analyze situations thoroughly to make decisions that balance risks and benefits.

Results-Driven

• Achieving Results: Maintain a consistent track record of meeting or exceeding goals, even in challenging circumstances.

• Performance Under Pressure: Demonstrate resilience and determination to achieve results under tough conditions.

Accountability

• Self Accountability: Hold yourself accountable for meeting commitments and delivering high-quality work.

• Team Accountability: Encourage and ensure accountability within your team to meet collective goals.

Self-Development

• Continuous Learning: Seek out opportunities for growth and development through formal training, workshops, and informal learning channels.

• Challenging Yourself: Embrace challenges and new experiences to expand your skill set and knowledge.

Mode Selection

• Transportation Mode Evaluation: Analyze shipment volumes and business requirements to select the optimal transportation mode and equipment type.

• Cost, Quality, and Time Balance: Ensure that shipping methods balance cost, quality, and time effectively.

Trade Knowledge Application

• Regulation Knowledge: Apply your understanding of trade regulations to minimize risks and costs in Cummins processes and systems.

• Compliance: Ensure all trade activities comply with relevant regulations to avoid penalties and delays.

Warehouse Inventory Control

• Inventory Management: Utilize inventory control methodologies to manage physical inventory and meet customer expectations.

• Accuracy: Maintain accurate inventory records to ensure efficient operations and customer satisfaction.

Warehouse Operations

• Operational Tools and Systems: Use warehousing tools, systems, and methodologies to meet defined metrics for inbound and outbound operations.

• Efficiency: Optimize warehouse operations to improve efficiency and productivity.

Values Differences

• Cultural Awareness: Recognize and appreciate the value of different perspectives and cultures within the organization.

• Inclusive Environment: Foster an inclusive environment where diverse viewpoints are respected and valued.

Education, Licenses, Certifications:

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

• This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

• Minimal or no work experience required.

QUALIFICATIONS

• Must be able to lift 50lbs

• Must be able to operate appropriate PIV for position

• Must have basic understanding and usage of computer parts programs and applications

Job Logistics

Organization Cummins Inc.

Role Category On-site

Job Type Office

ReqID 2414588

Relocation Package Yes

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.